Business automation in London
A London-registered team automating the processes UK businesses run on spreadsheets and email: approvals, invoicing, onboarding and recurring compliance. We start with the process that costs you the most, not the one that demos best.
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London
Business Automation for London
Most UK businesses do not need a transformation programme. They need four or five specific processes to stop consuming a person a week. Invoice approval that lives in an email thread, client onboarding assembled by hand each time, a finance reconciliation someone does every Friday, a compliance deadline tracked in a spreadsheet only one person maintains. Each is mechanical, repetitive and well understood, which is exactly what software is good at and people are inconsistent at.
The UK compliance calendar adds a reliable layer of this. VAT under Making Tax Digital requires digital records and a digital link through to submission rather than a retyped figure from a spreadsheet, which is precisely the kind of requirement automation satisfies naturally and manual process breaks. Companies House filings, payroll reporting to HMRC, pension duties and, depending on your sector, licensing or professional registrations all recur on dates that do not move because you were busy.
The other UK constraint worth designing for is GDPR retention. Automating a process usually means copying personal data into a new place, and a workflow that quietly accumulates candidate CVs or client records forever creates an obligation nobody chose. We build retention and deletion into the workflow rather than leaving it as a policy document. We are London-registered, so UK hours, English-law contracts and sterling invoicing, and process mapping in particular benefits from a session in a room with the people who actually do the work.
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What is specific
Built for London
Integration first, replacement rarely
Most of the value is in connecting the systems you already run so data stops being retyped between them. Replacing a working system is expensive, disruptive and usually driven by frustration rather than economics. We will recommend replacement only when the current system genuinely blocks the business, which is far less often than vendors suggest.
Built for the UK compliance calendar
Making Tax Digital expects digital records and a digital link through to submission, and Companies House, payroll and pension duties recur on fixed dates. We build the calendar, the owners, the reminders and the evidence trail into the system so a deadline is only missed deliberately. These are date-driven, document-heavy tasks, the exact shape of work that automates well.
Retention designed in, not bolted on
Automation copies personal data into new places, and a workflow that keeps CVs, client records or transcripts indefinitely creates a GDPR obligation nobody agreed to. We build retention periods and deletion into the workflow itself, so the policy is enforced by the system rather than by someone remembering to run a clear-out that never happens.
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Scope
What we build
Project delivery, owned end to end, for London clients.
- Process mapping of what actually happens, including the spreadsheets and email threads missing from the official diagram
- Approval workflows with roles, limits and a permanent audit trail, replacing sign-off by email
- Finance automation: invoicing, reconciliation, chasing and Making Tax Digital compatible record keeping
- Client and staff onboarding assembled by the system, with documents, checks and permissions handled in one flow
- Compliance calendars for filing, payroll and registration deadlines, with owners, reminders and stored evidence
- Integrations across the tools you already use, with GDPR retention and deletion built into each workflow
Business Automation in London: common questions
Where is Yarqat based?
Yarqat is a UK company registered in London. For this work the timezone matters more than usual, because process mapping means talking to the people who actually do the task, often several times. Being in the UK also means English-law contracts and sterling invoicing, and we can run the mapping workshop in your office when that is the fastest way to see the real process.
Where should we start?
With the process that costs the most time and involves the least judgement, usually invoice approval, onboarding or a recurring finance reconciliation. One process automated properly, felt by the team within weeks, is worth more than a programme that takes a year to show anything. The first result is what earns the appetite for the next one.
Do we need to replace our accounting or CRM system?
Almost certainly not. Most of the pain is in the gaps between systems rather than in the systems themselves, and integration is cheaper, faster and far less disruptive than migration. We will say plainly if a system is genuinely holding you back, but that is a much rarer diagnosis than the frustration usually suggests.
Can you help with Making Tax Digital compliance?
We can build the mechanics: digital record keeping, the digital link through to submission, and the reconciliation that makes the numbers trustworthy before they are filed. We are software engineers rather than accountants, so we build to what your accountant confirms is required rather than interpreting tax rules for you. That division keeps everyone clear about who owns the answer.
How do you handle personal data in automated workflows?
By deciding retention and deletion as part of the design. Automation tends to copy personal data into new places, and a workflow that keeps records forever creates an obligation you never chose. We build the retention rules into the system so they are enforced automatically rather than depending on someone remembering a manual clear-out.
Business automation in London?
A technical conversation with the engineers who would do the work. If we are not the right fit, we will say so on the call.